Sira Studio takes every project through ten clear phases.

Sira Studio is an interior design studio working on residential and commercial projects, from concept and 3D design through to on-site execution. The team covers project management, finance, site supervision and content.

Projects moved from design to site work without consistent sign-offs, files or payment checks.

Leads arrived through WhatsApp, Instagram, referrals and walk-ins with no single record. Approvals happened in conversation, measurements and renders sat in different places, and execution could start before an invoice was paid.

A gated project lifecycle, where each phase has a checklist and a status that can't be reached until its gate is met.

The system runs on three rules: no execution without confirmed payment, no closure without complete documentation, and every task has an owner and a due date.

• CRM Space. One Leads pipeline with fields for source, project type, budget, proposal value and outcome.
• Projects Space. One List per won client, covering discovery, site visit, concept, 3D design, final presentation, execution prep, execution, handover and archive.
• Payment flow. Runs alongside execution prep and is owned by finance. Nothing goes on site until it's marked Paid.
• Admin Space. Payments, Meetings and Team lists, with onboarding and probation tasks for new hires.
• Google Drive structure. Seven numbered folders per project, each linked to its ClickUp task.
• Founder dashboard. Revenue, pipeline, projects by phase, team workload and payment status.

• Lead marked Won → project created and assigned to the project manager.
• Phase advanced with no Drive link → warning comment posted before work continues.
• Final design approved → payment task created and execution prep starts.
• Invoice marked Paid → execution unlocked and project manager notified.
• Invoice overdue → founder notified immediately.
• Project archived → closure checklist runs and a 30-day client check-in is scheduled.

• Every enquiry is logged with a named owner and actioned within 24 hours.
• Approvals, files and payment are checked before each phase, not after.
• The founder monitors the business from one dashboard instead of managing tasks day to day.